Donor Relations Co-Ordinator
Stollery Children’s Hospital Foundation
Salary: $55,000 - $62,000
Helping to give all kids the best chance to live a long and healthy life — that’s what we do at the Stollery Children’s Hospital Foundation. Is that what you want to do, too?
The Position
In this new position, the donor relations co-ordinator will be responsible for providing operational and administrative support to the donor relations team and ensuring we maintain and enhance a Foundation-wide, comprehensive stewardship program.
Everything we do is for Stollery kids and their families. As a member of our team, you’ll work in a trust-based, collaborative culture, with solution-focused team members who encourage ideas, take initiative, embrace change and celebrate successes.
The Stollery Children’s Hospital Foundation is strongly committed to an inclusive, respectful and equitable workplace that represents the communities we serve. We value applicants with a diverse range of skills, experiences and competencies, and especially welcome applications from racialized persons/persons of colour, Indigenous Peoples, persons living with disabilities, LGBTQ+ persons and others who may contribute to the further diversification of ideas.
Key Responsibilities
Reporting to the director, community engagement & liaison for the Stollery Children’s Hospital, you will:
Donor relations:
Support both the donor wall and annual report recognition programs with a high degree of integrity, while ensuring timely completion. This includes list management responsibilities, conducting a final review of donor listings, sending and receiving permission to publish letters, and updating donor information and media files in Raiser’s Edge
Support Foundation-wide focus groups — prepare agendas, take minutes and assist in following up with teams as needed
Manage administrative tasks and logistics for various Foundation recognition events as required. This may include mail merging, mailing and/or emailing invitations, collecting RSVPs, preparing name tags and registration lists and organizing logistics such as catering, audiovisual, decor, rentals, parking, etc.
Use Raiser’s Edge to pull distribution lists for stewardship/recognition purposes ensuring consistency, accuracy and data integrity at all times
Assist with creating impactful post-event thank you packages for donors, sponsors and stakeholders
Maintain the naming opportunities and recognition signage spreadsheet and associated inventory, and prepare all naming and recognition agreements
Conduct research as required
Impact reporting, writing, and editing
Assist in researching and writing compelling stories and impact reports related to funding priorities and donor impact in an effort to demonstrate how the Foundation is helping to advance children’s health
Draft various thank you letters, surveys, congratulatory letters, letters of support, recognition plaques and other materials as needed, following Foundation brand standards
Draft content for heath promotional days, impact reports, campaign updates, virtual hospital tour and other areas as needed
Responsibly handle confidential information related to the Foundation and its donors, patient families, employees, Hospital partners, board of trustees, volunteers and other stakeholder groups
Maintain the impact toolkit ensuring information is up-to-date and accessible to staff on a timely basis • Ensure the virtual hospital tour content is maintained and updated on an annual basis
Other
Participate in established outreach programs to ensure programs consistently meet the volunteer engagement metrics
Actively promote, participate in, and be an ambassador of the Foundation’s fundraising activities, campaigns and events
Represent the Foundation at any awareness or community engagement booths
Foster collaboration across the organization to support a culture of innovation and teamwork
Serve a Foundation representative on various internal and external committees
Support other community engagement projects and processes as prioritized and needed
As our ideal candidate, you’re someone who is:
Educated, ideally with a bachelor’s degree or diploma in a related field or a combination of equivalent skills and experience
Experienced in office administration with a minimum of two (2) years providing multi-faceted administrative support and process co-ordination, preferably in the not-for-profit sector
Experienced in communications and event management
Experienced in customer service and/or hospitality
Able to demonstrate excellent administrative skills, with advanced knowledge in the Microsoft Office suite of products and Raiser’s Edge database management or other CRM systems
Knowledgeable of office administration procedures
Able to demonstrate strong written and verbal communication skills
Able to demonstrate strong proofreading and editing skills with a focus on accuracy and a keen eye for detail
Highly disciplined and able to thrive in a dynamic, fast-paced environment, with the ability to manage multiple priorities/projects and deliver on a variety of commitments and deadlines
Able to demonstrate strong planning, organizational and problem-solving skills; able to make sound decisions
A creative and innovative thinker
Able to work with a wide variety of personalities and situations with discretion
Approachable, open, self-motivated, accountable, flexible, tactful and professional
Positive with a solution-focused attitude who can take initiative and work both independently and as part of a dynamic team
Passionate about children’s health and building grassroots movements
Able to work flexible hours, evenings and weekends, and travel as required
Additional information
Our successful applicant will be required to undergo a background and credit check
Our successful applicant will be required to maintain a valid driver’s license and access to a properly insured vehicle
If this position describes you and you’re motivated to make a difference in the lives of children, we invite you to submit your cover letter and resumé. This position will remain open until May 31, 2023.
To apply, please email: jobs@stollerykids.com
** Enter “Donor relations co-ordinator” in the subject line.