Philanthropy Coordinator
Community Options
Salary: $70,000 - $75,000 - Salary is negotiable based on experience and education
The Philanthropy Coordinator will play a critical role in advancing the mission of Community Options. This role is responsible for planning and executing fundraising events, managing donor relationships, and coordinating philanthropic activities. The ideal candidate is a strategic thinker with a passion for philanthropy and a proven track record in donor relations and event management.
This position will report directly to the Executive Director.
Key Accountabilities:
Event Planning and Management
Plan, coordinate, and execute fundraising events and donor appreciation events.
Develop event concepts, themes, and timelines to ensure successful execution.
Manage event logistics, including venue selection, vendor negotiations, budget management, and on-site event coordination.
Donor Relations
Cultivate and maintain relationships with donors, sponsors, and partners.
Develop and implement strategies for donor retention and growth.
Prepare and distribute regular communications, including impact reports, and event invitations.
Fundraising and Development
Assist in the development and implementation of annual fundraising plans.
Identify and research potential funding sources, including grants, corporate sponsorships, and individual donations.
Manage donor database and ensure accurate record-keeping.
Grant Writing
Research and identify grant opportunities that align with the organization’s mission and goals.
Write and submit compelling grant proposals to foundations, corporations, and government agencies.
Develop and manage a grant calendar to track deadlines, submissions, and follow-up actions.
Collaborate with program staff to gather necessary information and data for grant applications.
Ensure compliance with all grant reporting requirements and manage post-award grant administration.
Other related duties as assigned and not listed above.
Education and Experience:
Bachelor’s degree in Nonprofit Management, Business Administration, Communications, or a related field. (preferred)
Minimum of 2 years of experience in event planning, fundraising, or nonprofit management.
Minimum 3 years proven success in a charitable fundraising environment, event planning, fundraising, nonprofit management or the equivalent education and experience
Certification in Event Planning or Fundraising (CFRE).
Experience with CRM systems such as Salesforce or Raiser’s Edge.
Required Skills:
Knowledge of local philanthropic community and trends.
Proven ability to manage multiple projects and meet deadlines.
Excellent communication skills
Strong interpersonal skills with proven success in relationship building
Proficiency in donor management software and Microsoft Office Suite.
Strong organizational skills and attention to detail.
Ability to work evenings and weekends as required by events.
Familiarity with Google Workspace, MailChimp, Canva, CanadaHelps, Zoom and donor management software is an asset
Flexible, results and detail-oriented
Demonstrated commitment to professional growth
Working Conditions and Conditions of Employment:
Work primarily in an in-person office environment
Monday to Friday – Full-time / 35 hours per week
Periods of prolonged sitting, exposure to a computer screen and performing repetitive movements
Travel in and around Edmonton and surrounding area is required (20-25 %)
Current Alberta Childcare Intervention and Police Record Check with vulnerable sector check (obtained within the past 6 months or more recent to hire date)
Possession of a valid driver’s license and access to a reliable vehicle.