Donor Relations Co-ordinator
Stollery Children's Hospital Foundation
Salary: $54,000 - $59,000
Helping to give all kids the best chance to live a long and healthy life — that’s what we do at the Stollery Children’s Hospital Foundation. Is that what you want to do, too?
The position
In this new position, the donor relations co-ordinator will be responsible for providing operational and administrative support to the donor relations team and ensuring we maintain and enhance a Foundation-wide, comprehensive stewardship program.
Everything we do is for Stollery kids and their families. As a member of our team, you’ll work in a trust-based, collaborative culture, with solution-focused team members who encourage ideas, take initiative, embrace change and celebrate successes.
The Stollery Children’s Hospital Foundation is strongly committed to an inclusive, respectful and equitable workplace that represents the communities we serve. We value applicants with a diverse range of skills, experiences and competencies, and especially welcome applications from racialized persons/persons of colour, Indigenous Peoples, persons living with disabilities, LGBTQ+ persons and others who may contribute to the further diversification of ideas.
Key responsibilities
Reporting to the director, community engagement & liaison for the Stollery Children’s Hospital, you will:
Donor relations:
• Support both the donor wall and annual report recognition programs with a high degree of integrity, while ensuring timely completion. This includes supporting list pulls, doing a final review of donor listings, sending and receiving permission to publish letters, and updating donor information and media files in Raiser’s Edge.
• Draft all Foundation thank you letters, surveys, congratulatory letters, letters of support, plaque text and other materials as needed, following Foundation brand standards
• Support Foundation-wide focus groups — prepare agendas, take minutes and assist in following up with teams as needed
• Manage administrative tasks and logistics for various Foundation recognition events as required. This may include mail merging, mailing and/or emailing invitations, collecting RSVPs, preparing name tags and registration lists and organizing logistics such as catering, audiovisual, decor, rentals, parking, etc.
• Use Raiser’s Edge to pull distribution lists for stewardship/recognition purposes ensuring consistency, accuracy and data integrity at all times
• Assist with creating impactful post-event thank you packages for donors, sponsors and stakeholders
• Support teams with proposals and other documents such as gift agreements and postplaque installation paperwork
• Maintain the naming opportunities and recognition signage spreadsheet and associated inventory
• Conduct research as required
• Provide support with events such as Day of Thanks, Ambassadors Reception, Mighty Millions Lottery launch events, campaign milestone and donor recognition events and other recognition events as required
Impact reporting
• Maintain master impact reporting schedule and documents for centralized access for staff
• Support in the completion and ongoing maintenance of the virtual hospital tour
• Represent the Foundation at awareness or community engagement booths
Other
• Participate in established outreach programs to ensure programs consistently meet the volunteer engagement metrics
• Actively promote, participate in, and be an ambassador of the Foundation’s fundraising activities and events
• Support other community engagement projects and processes as prioritized and needed
As our ideal candidate, you’re someone who is:
• Educated, ideally with a bachelor’s degree or diploma in a related field or a combination of equivalent skills and experience
• Experienced in office administration with a minimum of two (2) years providing multifaceted administrative support and process co-ordination, preferably in the not-for-profit sector
• Experienced in event management, customer service and/or hospitality
• Able to demonstrate excellent administrative skills, with advanced knowledge in the Microsoft Office suite of products and Raiser’s Edge database management or other CRM systems
• Knowledgeable of office administration procedures
• Able to demonstrate strong written and verbal communication skills
• Highly disciplined with the ability to manage multiple priorities and deliver on a variety of commitments and deadlines
• Able to demonstrate strong planning, organizational and problem-solving skills; able to make sound decisions
• Able to thrive in a dynamic, fast-paced environment
• Able to work with a wide variety of personalities and situations with discretion
• Approachable, open, self-motivated, accountable, flexible, tactful and professional
• Positive with a solution-focused attitude who can take initiative and work both independently and as part of a dynamic team
• Passionate about children’s health and building grassroots movements
• Able to work flexible hours, evenings and weekends, and travel as required
• Able to maintain a valid class 5 driver’s license with access to a vehicle
Additional information
• The Stollery Children’s Hospital Foundation requires all employees and new hires to be fully immunized against COVID-19, and to provide proof of this immunization. Employees who cannot be fully immunized on the basis of a protected ground (i.e., medical or religious) may request an exemption.
• Our successful applicant will be required to undergo a background and credit check
• Our successful applicant will be required to maintain a valid driver’s license and access to a properly insured vehicle
If this position describes you and you’re motivated to make a difference in the lives of children, we invite you to submit your cover letter and resumé. This position will remain open until July 7, 2022 or until we find a qualified candidate who’s a great culture fit.
To apply, please email: jobs@stollerykids.com
** Enter “Donor relations co-ordinator” in the subject line.